Faith.Online is hiring a
Remote Founder's Associate/Executive Associate

📍 Remote


 What you’ll do:
 
1) Legal, compliance & entity support
 
You will act as the organizational and compliance gatekeeper across entities.
 
  • Organize, maintain, and version contracts, NDAs, MSAs, SOWs, and related legal documents across all entities
  • Track signature status, effective dates, renewal dates, and termination notice periods
  • Maintain a centralized contract register (entity, counterparty, term, scope, status)
  • Assist with licensing and regulatory compliance research and tracking (by state, platform, or jurisdiction)
  • Monitor compliance deadlines (renewals, reports, required filings) and flag upcoming actions
  • Coordinate with attorneys, CPAs, and advisors for document requests and follow-ups
  • Prepare intake summaries or draft materials prior to engaging legal counsel
  • Ensure contractor vs. employee documentation alignment (W-9s, agreements on file, classification consistency)

2) Contractor & vendor administration
 
You will maintain structural clarity and vendor hygiene.
 
  • Track active contractors and vendors by entity (scope, rate, payment cadence, status)
  • Ensure executed SOWs align with actual work being performed
  • Flag scope creep, misalignment, missing approvals, or missing documentation
  • Coordinate invoice collection, review, and approval workflows
  • Maintain clean contractor/vendor lists by entity
  • Light onboarding/offboarding support (docs, access lists, coordination)

3) Accounts payable & payment support (light AP)
 
You will provide execution support after approvals are given (not financial decision-making).
 
  • Coordinate and process approved payments for contractors and vendors (post-approval)
  • Support payment of select personal/household bills as directed by Founder (post-approval)
  • Track payment schedules and maintain a simple payment log (what, who, entity, date, status)
  • Confirm invoices match approved scope (basic check) and flag discrepancies before payment
  • Communicate with EverLedger as needed to support accurate bookkeeping and payment records (invoice routing, categorization questions, documentation requests)

4) Virtual mailbox & mail management
 
You will keep inbound mail handled, routed, and searchable.
 
  • Set up virtual mailbox service(s) for Founder and/or designated entities
  • Monitor incoming mail, scan/download, and categorize by entity and type (legal, tax, banking, vendors, etc.)
  • Route items to the appropriate person/vendor/advisor and flag time-sensitive items to Founder
  • Maintain organized digital filing of mail and related documents in the correct folder locations
  • Track any recurring mail items and create a simple “action needed” queue when applicable

5) Cross-entity Founder support (currently not required)
 
If/when needed, you will help reduce cognitive load and keep execution tight.
 
  • Assist with staying organized across multiple entities (as needed)
  • Track open loops delegated verbally or in passing and keep a running status list
  • Maintain a Founder action list with priorities and next actions
  • Prepare summaries/briefing notes before meetings when requested
  • Capture decisions and next steps from calls when required and route action items

6) Documentation, systems & light ops
 
You will prevent operational entropy and version chaos.
 
  • Maintain internal folder structures, naming conventions, and basic access organization
  • Keep SOPs, policies, and reference docs current and easy to find in Notion
  • Draft, edit, and clean up internal process docs as needed
  • Ensure a single “latest version” exists for key docs (no duplicates floating around)
  • Light research when requested (tools, vendors, requirements, options)

7) Optional / as-needed support (flexible)
 
You will handle special projects without role drift.
 
  • Special projects delegated directly by Founder
  • Short-term research or prep tasks
  • Temporary coverage during busy seasons or transitions
  • Ad hoc coordination across teams/contractors/advisors
  • Additional executive/admin support as reasonably requested


Working style
 
  • High trust, high ownership, low ego.
  • Clear written documentation and calm follow-through.
  • Discreet handling of sensitive and confidential information.
  • Strong judgment on what needs escalation vs. what can be handled end-to-end.


Skills & experience
  • Experience supporting a founder/executive or small leadership team in a fast-moving environment
  • Strong operational organization (systems, naming conventions, version control, registers/logs)
  • Comfort coordinating with outside counsel, CPAs, and vendors
  • Ability to manage multiple concurrent threads without dropping details
  • Excellent written communication and follow-up



EXECUTIVEREMOTE
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📍 Location: Remote
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